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Assistant Accountant

Due to an internal promotion and the continued growth of the business, this is a great opportunity for a trainee accountant to build upon their skills by joining an experienced and well-established customer focused team, where they will be given the support and opportunity to develop and qualify as an accountant.

The successful candidate will be highly motivated and results-focused, and will join our finance team, based in our Newry HQ office.

The Role

Daily Tasks:

• Full operational control of the UK accounts payable function, including;
  • Managing the UK mailbox
  • Processing account set-ups; Know Your Customer (KYC) checks
  • Recording invoices, reconciling accounts and preparing payments
  • Ensuring invoices received are VAT compliant (training will be provided)
  • Liaising with internal and external stakeholders to resolve discrepancies

• Full operational control of the UK sales ledger, including;
  • Raising invoices as instructed by our quantity surveyors (QS)
  • Allocation of receipts
  • Sales account reconciliations
  • Posting inter-company recharges
  • Assisting with debt management

• Other duties
  • Preparing UK VAT and Construction Industry Scheme (CIS) returns
  • Performing daily bank reconciliations
  • Posting petty cash transactions
  • Allocate expenses to projects and preparing payment files

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Senior Technical Services Manager

The Role

As the mac-group continues on its growth trajectory, we are looking for a Senior Technical Services Manager with minimum of 10 years’ experience, who will be responsible for managing mechanical, electrical and specialist systems contracts on numerous high-end, fast track commercial fit outs and industrial construction projects across Ireland. The successful Senior Technical Services Manager will be responsible for the quality and timely delivery of all mechanical & electrical requirements on multiple projects simultaneously and be charged with managing the mechanical and electrical sub-contractors from start to finish to ensure smooth delivery, commissioning and final handover of the building services installation.

The ideal Senior Technical Services Manager Candidate will have: 

• Minimum 10 years relevant working experience within the construction industry managing mechanical and electrical contracts in excess of €10m. 
• A strong track record managing large M&E projects across Industrial, Commercial & Fit Out. 
• Knowledge of varied M&E construction techniques, their implementation and commissioning processes. 
• Experience in delivering projects from Pre-Construction through implementation to commissioning and handover. 
• Ability to integrate with construction teams and provide regular updates on programme and performance of sub-contractors. 
• Must be client interfacing and have a strong commercial understanding and awareness. 
• Strong communication skills and ability to manage numerous teams and projects simultaneously. 
• Excellent organisational, planning & programme management skills. 
• Previous project / site management experience with established Mechanical /Electrical contractors preferred. 

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Site Manager

The Role

The Site Manager is responsible to the Contracts Manager / Project Manager and Project Director and will work closely with the QS team.

The Site Manger will be responsible for the management of the site in respect of progress, workmanship and safety. The Site Manager ensures that adequate and proper labour, plant, materials and sub-contractor’s resources are available to meet the requirements of the contract.

The Site Manager looks for opportunities for the company with their known contacts always presenting a consistent and united face to Clients, Consultants, S/Cs and the Public.

Duties and Responsibilities  (more…)

M&E Coordinator

The Role

The Mechanical & Electrical (M&E) Coordinator will be responsible for managing mechanical, electrical and specialist systems contracts on numerous high-end, fast track commercial fit outs and industrial construction projects across Ireland. 

The M&E Coordinator will be accountable for the quality and timely delivery of all M&E requirements on multiple projects simultaneously and integrate with the construction teams, providing regular updates on programme and performance of the M&E sub-contractors.

The successful candidate will be responsible for managing the M&E sub-contractors from start to finish to ensure smooth delivery, commissioning and final handover of the building services installation.

Duties & Responsibilities 

The M&E Coordinator shall:-

• Manage Mechanical & Electrical elements of live projects from inception through installation to final commissioning and project handover. 
• Liaise with sub-contractors and 3rd party specialist contractors to develop installation and commissioning programmes. 
• Ensuring M&E design, installation & commissioning programmes are incorporated into the master construction programme. 
• Chair meetings with Design Team members and sub-contractors on a regular basis to ensure the construction, installation and commissioning works are developing as planned. 
• Provide M&E technical input and advise as required for live projects and tenders. 
• Liaising with the commercial and project management teams on commercial aspects relevant to the role as required. 
• Coordinating temporary M&E site services as required. 
• Carryout regular quality control checks on M&E installations to ensure works are installed as per the design intent and specification. 
• Managing the flow of information from the M&E design team and subcontractors, advising the project team of any impact on progress and programme. 
• Managing the procurement process to ensure all plant and materials are specification compliant and ensure delivery is within the required programme constraints. 
• Management of the commissioning process, ensuring the installation and commissioning works are managed in accordance with the relevant quality procedures. 
• Provide input to handover documentation, ensuring all project certification is issued within the constraints of the project. 
  
• Always presenting a consistent and united face to Clients, Consultants, Subcontractors and the Public.

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Senior EHS Advisor

The Role

To assist the Group EHS Manager and Senior EHS Manager (UK) in coordinating and implementation of internal EHS procedures across all our sites and to ensure all mac-group projects are compliant with applicable legislative requirements.

Duties & Responsibilities

• Promote a positive EHS culture throughout our sites, highlighting and promoting best practice
• Provide safety, health and environmental advice and support to project teams
• Carry out inspections and audits of construction sites and prepare reports summarising the findings
• Ensure construction EHS documentation is in place prior to the commencement of projects
• Monitor, review and implement improvements to site performance through regular inspections and audits
• Undertake accident/incident investigations and liaise with external bodies/ clients
• Assist with EHS inductions for new starters
• Assist and participate in the highlighting of risks and training on site
• Agree remedial action with site management team if necessary
• Ensure relevant company safety documentation is maintained on site
• Assist in the delivery of EHS training as required
• Ensure compliance with company management systems
• Investigate injuries and incidents on sites, prepare reports and put in place measures to avoid reoccurrence
• Discipline those on sites found to be in breach of company policy/procedures and / or site EHS rules
• Assist in training site based staff on use of digital technology

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Project Managers

The Role

Reporting to the Contracts Manager the role will be responsible for the delivery of construction projects to the highest standards.

Duties & Responsibilities

The Project Manager shall:

• Be accountable for the safe delivery of allocated projects, to the client’s specification, ensuring that project objectives, agreed timescales, and budgets are delivered. The Project Manager will apply the project management processes set out by the client throughout the project lifecycle.
• Develop and deliver the project, on time, to budget, and quality.
• Manage the day-to-day execution of the project.
• Support the Contracts Manager and Commercial lead to ensure that it is accurately cost forecasted.
• Manage and monitor resources to ensure they are available across disciplines to deliver the project.
• Work with the client and key stakeholders to establish effective collaborative relationships, supporting effective delivery, performance measurement, and management of change.
• Provide accurate project performance data to senior managers and company directors on a periodic basis.
• Ensure proactive risk management is adhered to ensuring periodic review and action with the project team.
• Manage client reporting as required including periodic project reports, programme updates, KPI data, performance, and other requirements as specified.
• Manage the project EHS requirements including RAMS.
• Conduct lessons learnt and disseminate to the wider organisation to ensure feedback is incorporated into new works.
• Proactively identify and follow up on opportunities to develop new business.
• Detailed understanding of CDM regulations (2015) and assessment of requirements as applicable to the project where applicable.
• Always comply to the requirements of the client’s HSQE policies and in accordance with the Health & Safety at Work Act.
• Actively support & encourage the client’s HSQE principles across projects.
• Actively support the health and welfare of colleagues.
• Manage the delivery of the considerate constructor’s scheme requirements
• Periodically audit site management systems to ensure compliance with company requirements
• Implement the supply chain policy.
• Ensure appropriate site image is maintained to encourage repeat business.
• Support the strategy for the closure of defects during defects period and obtain certificate of Making Good Defects within targets set.
• Implement best practice and drive continuous improvement.

This role description is intended to give the post holder an appreciation of the role envisaged of the Project Manager. Specific tasks and objectives will be agreed with the post holder regularly.  

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Site Managers

The Role

Report To:                        Project Managers or Contracts Manager
Main Interfaces:           mac Site team, Customers and Supply Chain

Overall Purpose of the Role

• To take responsibility for the overall management of the site in respect of progress, health and safety, quality and environmental compliance.
• To ensure that the Site team works collaboratively and communicates regularly and openly both internally and with our customers and supply chain partners.
• To insist that all operations are carried out correctly resulting in a completed product that all parties involved will be proud of.
• Promote Best Practice in all aspects.

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Senior Quantity Surveyor

The Role

Provide commercial expertise in the delivery of the contracted work by taking the commercial lead on a project.

The provision of accurate and timely commercial reports and advice to the management team whilst ensuring the contract achieves the appropriate commercial targets.

Duties & Responsibilities

• Ensure that all reporting is accurate and completed to agreed timescales
• Ensure the project and programme contract, cost, quality and time targets are met
• Ensure prompt and regular submission of main contract payment applications and ensure that subcontractor payments are dealt with fairly and in accordance with subcontract terms
• Supervise, mentor and encourage all subordinate staff in their personal professional development including PDP, welfare, safety competency and performance matters
• Build a close relationship with Project Manager to ensure the goals for the project are met
• Assist the operations team with customer relationships
• Maintain and coordinate all commercial reports required for the successful commercial management of the contract
• Ensure compliance with the business delaps and contract process maps
• Preparation of the forecasting and reporting of costs against value to ensure that it is in line with the contract profitability forecast
• Ensure all subcontract issues are resolved, deferring to the Commercial Manager where appropriate
• Coordination of track sheet accuracy and inputting through to invoicing. Ensure payment is made within both WIP and cash targets
• Ensure the accuracy of the commercial data generated within RedSky software
• Ensures compliance with all contractual requirements, provide support and training on both the contract and the schedule of rates to maximise value recovery
• Management of subcontract accounts including interrogation, procurement, payments, variations and final accounts
• Preparation of all subcontracts to meet the company standards
• Ensures all subcontractor commercial issues are resolved and payments are timely and correct
• Identifying, raising and pricing of variation in line with the change control process including identification, measurement claims and rogue rates
• Obtain maximum recovery through accurate measurement of the works completed
• Provide key information across the contract team
• Liaise with the Group Procurement Manager to ensure accuracy of costs, and best practise in material buying
• Liaise and assist with the performance analyst in the preparation of run rate data, including the preparation of weekly gang profit / loss, plant spend, KPI and prefect delivery requirements
• As part of the overall management team take responsibility regarding health, safety, quality and the environment providing commercial support
• Management, training and advise of direct reports

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Quantity Surveyor

The Role

The mac Quantity Surveyor (QS) has the responsibility for the financial and contractual control of the project on which appointed. They work closely with the Commerical Manager/Project Manager and Project Director and are a key member of the Site Management team.

The QS must consider all potential problems and opportunities and be fully conversant with any matter which may have a financial effect. They plan, together with the other members of the site team, including EST, BUYER, and ACCS, for a commercially successful project in which the requirements of the client are met.

The QS is responsible to the PD for matters arising on a project and on a general basis to the Commercial Manager / Director.

The QS carries out their work in accordance with the relevant standard procedures and will discharge his duties listed in the mac safety policy.

The QS looks for opportunities for the company with their known contacts always presenting a consistent and united face to Clients, Consultants, Sub-contractors, and the Public.

Duties & Responsibilities

Tender

May assist in the preparation of Bills of Quantities, advise on contractual matters, propose S/C, advise and assist in the preparation of enquiries and the like as directed by the PD.

Preconstruction

1. Ensures that the EST provides the tender breakdown and package of Tender Assess the tenderbreakdown and prepare a contract forecast with the Estimator.
2. Complete any outstanding negotiations with the PQS on the details of the contract sum with input from the Estimator.
3. Be involved in the preparation and update of the Sub-Contract Buying schedule.
4. Agree with the CM/PM, PD and Commercial Manager/Director the bond and warranty requirements for S/C.
5. Notify the insurance brokers of any special insurance requirements.
6. Arrange for a bond, parent company guarantee or Warranty if required.
7. Arrange for the compilation and completion of contract documents.
8. Review the form of contract and assess and advise the team of implications
9. Attends and takes the minutes of the start-up meeting.

Construction and Post Construction 

1. Become familiar with all the financial and contractual aspects of the contract and advise other members of the mac team as necessary to maintain a high level of “cost consciousness and contractual awareness”.
2. Establish cost control methods with the CM/PM. Monitor the costs of the project and maximise its profitability. Review the costs and prepare reports for cost meetings with the assistance of the PD and CM/PM.
3. Liaise with the PQS, prepare and agree valuation, value variations and prepare the final account and keep him aware of any item that is likely to affect the final cost of the contract and regularly keep him informed of theexpected final account time.
4. Ensure that the preparation of valuation and issue of interim certificates enable punctual payment.
5. Monitor and update contract turnover and cashflow forecasts as required.
6. Ensure that S/C orders are placed in accordance with the requirements of the Sub-Contract buying schedule.
7. Take part in the selection of S/C. Appoint S/C and assist in the management of S/C including attending meetings, making payments, corresponding and agreeing final accounts.
8. Monitor and assist in the requisition of materials, the placing of orders by the BUYER and the payment of invoices by ACCS.
9. Identify variations and ensure proper instructions are received and given.
10. Analyse capital purchase items in association with the CM/PM and report to the PD.
11. Cross check material deliveries against site measurements.
12. Protect mac’s contractual position with correspondence, information or notices as required, in conjunction with the CM/PM.
13. Ensure that punctual, Practical Completion, Making Good Defects, and Final Certificates are obtained at the appropriate time.
14. Prepare applications for extensions of time with input from the CM/PM.
15. Prepare applications for recovery of loss and expense.
16. Ensure proper records are kept on information regarding existing site conditions eg. grid of levels.
17. Provide feedback to the EST with regard to the costs incurred on the contract related to the tender and breakdown of preliminaries expenditure.
18. Liaise with the SM and ENG on a regular basis and be aware of any work on site which has cost implications.
19. Be involved in the management of the contract as required.
20. Prepare and maintain files and on completion of the contract arrange archiving for selected documents.

NOTE: The above points relate to the QS function on a project whether Senior QS or QS. Where there is more than one QS on a project then the functions will be apportioned as appropriate.

Specific & Environmental Responsibilities 

• In conjunction with the CM/PM and SM, provide sub-contractors with sufficient health, safety, and environmental information relating to the specific contract at Pre-order meetings, and request statutory documentation.
• Take an active role in ensuring health, safety, and the environment are effectively managed on-site including monitoring activities as detailed in the Project Strategy Plan.
• Co-operate with other mac staff and subcontractors in health and safety matters.
• Set a personal example including the wearing or use of Protective Clothing or equipment on-site as appropriate.
• In conjunction with the Project Director and CM/PM,  ensure adequate cost/ provisions are made available to enable health, safety, and environmental issues to be effectively managed on site.
• Report all hazards and unsafe or environmentally damaging practices they observe to the Site Manager.