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Procurement Officer (Part-time)

The Role

Reporting to the Procurement Manager for the economic, and where possible environmentally friendly, purchase of materials and plant in accordance with the requirements of the sites and the specification.

The Procurement officer shall carry out their work in accordance with the relevant standard procedures.

Duties & Responsibilities

• To ensure that Goods Received Notes (GRN) and supplier invoices are correctly matched and processed, resulting in an accurate and speedy payment of accounts.
• Identifying unmatched invoices to GRN and promptly resolving those within the range of acceptable difference.
• Liaising with both sites and suppliers on retrieval of GRN’s.
• Inputing of GRN’s onto RedSky (ERP).
• Liaising with both sites and suppliers on retrieval of GRN’s.
• Assist in administrating the payment of invoices.
• Obtain quotations for materials and plant as required.
• Place orders for the purchase or hire of materials or plant.
• Locate and approve suppliers and plant hire companies.
• Advise contract team on alternative materials or plant.
• Administrate the payment for damaged or lost plant.
• Assist in getting credits for returned surplus goods.
• Any other duties allocated.

This role description is intended to give the post holder an appreciation of the role envisaged of the Procurement officer. Specific tasks and objectives will be agreed with the post holder regularly.

OUR COMMITMENT

mac-group is committed to diversity and inclusion throughout our workforce and seeks to establish itself as an employer of choice within the construction industry. Our culture is designed to promote respect for the individual and equality of opportunity. We passionately believe that everyone should be treated solely based on personal merit and contribution throughout their career with mac-group. The diversity of our people, their skills and abilities are the strengths that help us to maintain our ongoing success.

Contracts Manager / Project Manager

The Role

The Contract Manager/Project Manager (CM/PM), as site team leader, will have overall responsibility for production and with the QS financial performance of the contract to the Project Director.

The successful CM/PM needs to be familiar with and have the ability to coordinate all aspects of the contract to ensure that the project meets the requirements of the client.

The CM/PM must carry out their work in accordance with the relevant standard procedures and will discharge their duties listed in the mac-group safety policy.

You, will at all times, protect and present a positive image of the Company showing a consistent and united face to Clients, Consultants, Sub-Contractors and members of the public and will look for business opportunities, with known contacts, for the Company.

Duties & Responsibilities

More specifically, the CM/PM is responsible for the following:

Tender Stage
The CM/PM may assist in the production of the tender as instructed by the Project Director, this may involve:

• Visit the site.
• Prepare the programme, method statements and submission.
• Assess plant requirements and prepare a scaffolding schedule.
• Discussion with major S/C, Suppliers, Local Authority, Statutory Bodies, Police etc.
• Assess the Safety and Environmental risks.
• Prepare draft preliminaries.

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Senior Site Manager

The Role

The Site Manager (SM) is responsible to the Contracts Manager / Project Manager and Project Director and will work closely with the QS.

The SM is responsible for the management of the site in respect of progress, workmanship and safety. The SM ensures that adequate and proper labour, plant, materials and sub-contractor’s resources are available to meet the requirements of the contract.

The SM looks for opportunities for the company with their known contacts always presenting a consistent and united face to Clients, Consultants, S/Cs and the Public.

Duties and Responsibilities  (more…)

Site Engineer

The Role

Reporting to the Contracts Manager/Project Manager (CM/PM) and Project Director (PD), the Site Engineer (ENG) will be involved in all aspects of the contract as part of the technical site team, with emphasis on control of the works and technical advice.

As Site Engineer, you will be required to have a strong commercial awareness, reporting any items of financial effect and opportunity to the quantity surveyor (QS) and carry out the work in accordance with company standard procedures and discharge duties as listed in the mac Safety Policy.

You, will at all times, protect and present the image of the Company and promote it to Clients, Consultants, Subcontractors and members of the public and will look for business opportunities for the Company.

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Design Coordinator

The Role

To coordinate the design flow between all parties. To provide sufficient, accurate information to allow the safe construction of the project and to provide quality, cost-effective, and environmentally friendly solutions in line with the client’s requirements.

Duties & Responsibilities

Pre Contract

1. Agree tender and construction programme with design team.
2. Attend and minute design meetings.
3. Prepare drawing register.
4. Preparation of the contractor’s proposals.
5. Discuss and agree the contractor’s proposals.

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Senior EHS Advisor

The Role

To assist the Group EHS Manager and Senior EHS Manager (UK) in coordinating and implementation of internal EHS procedures across all our sites and to ensure all mac-group projects are compliant with applicable legislative requirements.

Duties & Responsibilities

• Promote a positive EHS culture throughout our sites, highlighting and promoting best practice
• Provide safety, health and environmental advice and support to project teams
• Carry out inspections and audits of construction sites and prepare reports summarising the findings
• Ensure construction EHS documentation is in place prior to the commencement of projects
• Monitor, review and implement improvements to site performance through regular inspections and audits
• Undertake accident/incident investigations and liaise with external bodies/ clients
• Assist with EHS inductions for new starters
• Assist and participate in the highlighting of risks and training on site
• Agree remedial action with site management team if necessary
• Ensure relevant company safety documentation is maintained on site
• Assist in the delivery of EHS training as required
• Ensure compliance with company management systems
• Investigate injuries and incidents on sites, prepare reports and put in place measures to avoid reoccurrence
• Discipline those on sites found to be in breach of company policy/procedures and / or site EHS rules
• Assist in training site based staff on use of digital technology

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EHS Manager

Reporting to the Group EHS Manager, the UK EHS Manager will be responsible for implementing the mac-group health and safety management system and managing health and safety across the mac-group projects in the UK working closely with all stakeholders to ensure that the company’s goals and objectives are achieved. This senior member of the team will provide health and safety leadership at regional level and will work closely with all levels of internal management and where appropriate with relevant regulatory bodies and clients/client teams to deliver the highest standards of health and safety. The individual must have sound professional credentials, a track record in health and safety management and be able to provide support in developing people and systems to align the health and safety function with the wider mac-group business plan.

ROLE DESCRIPTION

The EHS Manager shall:

• Promote a positive group wide health and safety culture within the UK region.
• Assist in the development of mac-group health and safety management systems and ensure compliance with external accreditation (ISO 45001).
• Regularly report health and safety performance to the Group EHS Manager and to the UK Director/Divisional Directors using relevant and useful analytics to demonstrate actual performance compared to target performance and recognised industry standards in the UK and Ireland.
• Ensure compliance with legislation which applies to mac-group operational jurisdictions.
• Relentlessly pursue zero harm outcomes across all operations working collaboratively with management to continuously improve health and safety performance.
• Regularly visit live projects to validate performance and assist project teams maintain the highest levels of health and safety management across all phases of project delivery.
• Ensure project teams follow the requirements of the mac-group Safety Management System for delivering construction projects safely and observe the requirements of the Construction (Design and Management) Regulations 2015 and all other applicable legislation and Codes of Practice.
• Have a sound knowledge of construction methods generally and be conversant with temporary works and their design.
• As requested by the Group EHS Manager attend regular meetings with other members of the health and safety team and others within mac-group to ensure knowledge and experience is effectively shared and communicated.
• Liaise with the UK Director, the MD Interiors, the MD Construction and other Senior Managers as necessary to ensure optimum outcomes across the health and safety management discipline.
• Support work winning teams, assist in tender submissions and attend client interviews when necessary.
• Possess experience in accident and incident investigation including liaison with all statutory agencies as may be required in conjunction with the Group EHS Manager. Prepare reports as requested.
• Possess experience of OH programs in construction or construction related organisations.
• Work closely with the Group EHS Manager and HR Department to ensure there is an effective health and safety training programs in place which is reviewed regularly.
• Assist in knowledge sharing to maximise learning and innovation and knowledge sharing.
• Attend and represent mac-group at external health and safety events and promote the mac-group brand
• Carry out internal Health & Safety related training for staff as required.
• Efficiently organise and prioritise workload.

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Project Managers

The Role

Reporting to the Contracts Manager the role will be responsible for the delivery of construction projects to the highest standards.

Duties & Responsibilities

The Project Manager shall:

• Be accountable for the safe delivery of allocated projects, to the client’s specification, ensuring that project objectives, agreed timescales, and budgets are delivered. The Project Manager will apply the project management processes set out by the client throughout the project lifecycle.
• Develop and deliver the project, on time, to budget, and quality.
• Manage the day-to-day execution of the project.
• Support the Contracts Manager and Commercial lead to ensure that it is accurately cost forecasted.
• Manage and monitor resources to ensure they are available across disciplines to deliver the project.
• Work with the client and key stakeholders to establish effective collaborative relationships, supporting effective delivery, performance measurement, and management of change.
• Provide accurate project performance data to senior managers and company directors on a periodic basis.
• Ensure proactive risk management is adhered to ensuring periodic review and action with the project team.
• Manage client reporting as required including periodic project reports, programme updates, KPI data, performance, and other requirements as specified.
• Manage the project EHS requirements including RAMS.
• Conduct lessons learnt and disseminate to the wider organisation to ensure feedback is incorporated into new works.
• Proactively identify and follow up on opportunities to develop new business.
• Detailed understanding of CDM regulations (2015) and assessment of requirements as applicable to the project where applicable.
• Always comply to the requirements of the client’s HSQE policies and in accordance with the Health & Safety at Work Act.
• Actively support & encourage the client’s HSQE principles across projects.
• Actively support the health and welfare of colleagues.
• Manage the delivery of the considerate constructor’s scheme requirements
• Periodically audit site management systems to ensure compliance with company requirements
• Implement the supply chain policy.
• Ensure appropriate site image is maintained to encourage repeat business.
• Support the strategy for the closure of defects during defects period and obtain certificate of Making Good Defects within targets set.
• Implement best practice and drive continuous improvement.

This role description is intended to give the post holder an appreciation of the role envisaged of the Project Manager. Specific tasks and objectives will be agreed with the post holder regularly.  

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Site Managers

The Role

Report To:                        Project Managers or Contracts Manager
Main Interfaces:           mac Site team, Customers and Supply Chain

Overall Purpose of the Role

• To take responsibility for the overall management of the site in respect of progress, health and safety, quality and environmental compliance.
• To ensure that the Site team works collaboratively and communicates regularly and openly both internally and with our customers and supply chain partners.
• To insist that all operations are carried out correctly resulting in a completed product that all parties involved will be proud of.
• Promote Best Practice in all aspects.

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Senior Quantity Surveyor

The Role

Provide commercial expertise in the delivery of the contracted work by taking the commercial lead on a project.

The provision of accurate and timely commercial reports and advice to the management team whilst ensuring the contract achieves the appropriate commercial targets.

Duties & Responsibilities

• Ensure that all reporting is accurate and completed to agreed timescales
• Ensure the project and programme contract, cost, quality and time targets are met
• Ensure prompt and regular submission of main contract payment applications and ensure that subcontractor payments are dealt with fairly and in accordance with subcontract terms
• Supervise, mentor and encourage all subordinate staff in their personal professional development including PDP, welfare, safety competency and performance matters
• Build a close relationship with Project Manager to ensure the goals for the project are met
• Assist the operations team with customer relationships
• Maintain and coordinate all commercial reports required for the successful commercial management of the contract
• Ensure compliance with the business delaps and contract process maps
• Preparation of the forecasting and reporting of costs against value to ensure that it is in line with the contract profitability forecast
• Ensure all subcontract issues are resolved, deferring to the Commercial Manager where appropriate
• Coordination of track sheet accuracy and inputting through to invoicing. Ensure payment is made within both WIP and cash targets
• Ensure the accuracy of the commercial data generated within RedSky software
• Ensures compliance with all contractual requirements, provide support and training on both the contract and the schedule of rates to maximise value recovery
• Management of subcontract accounts including interrogation, procurement, payments, variations and final accounts
• Preparation of all subcontracts to meet the company standards
• Ensures all subcontractor commercial issues are resolved and payments are timely and correct
• Identifying, raising and pricing of variation in line with the change control process including identification, measurement claims and rogue rates
• Obtain maximum recovery through accurate measurement of the works completed
• Provide key information across the contract team
• Liaise with the Group Procurement Manager to ensure accuracy of costs, and best practise in material buying
• Liaise and assist with the performance analyst in the preparation of run rate data, including the preparation of weekly gang profit / loss, plant spend, KPI and prefect delivery requirements
• As part of the overall management team take responsibility regarding health, safety, quality and the environment providing commercial support
• Management, training and advise of direct reports

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Quantity Surveyor

The Role

The mac Quantity Surveyor (QS) has the responsibility for the financial and contractual control of the project on which appointed. They work closely with the Commerical Manager/Project Manager and Project Director and are a key member of the Site Management team.

The QS must consider all potential problems and opportunities and be fully conversant with any matter which may have a financial effect. They plan, together with the other members of the site team, including EST, BUYER, and ACCS, for a commercially successful project in which the requirements of the client are met.

The QS is responsible to the PD for matters arising on a project and on a general basis to the Commercial Manager / Director.

The QS carries out their work in accordance with the relevant standard procedures and will discharge his duties listed in the mac safety policy.

The QS looks for opportunities for the company with their known contacts always presenting a consistent and united face to Clients, Consultants, Sub-contractors, and the Public.

Duties & Responsibilities

Tender

May assist in the preparation of Bills of Quantities, advise on contractual matters, propose S/C, advise and assist in the preparation of enquiries and the like as directed by the PD.

Preconstruction

1. Ensures that the EST provides the tender breakdown and package of Tender Assess the tenderbreakdown and prepare a contract forecast with the Estimator.
2. Complete any outstanding negotiations with the PQS on the details of the contract sum with input from the Estimator.
3. Be involved in the preparation and update of the Sub-Contract Buying schedule.
4. Agree with the CM/PM, PD and Commercial Manager/Director the bond and warranty requirements for S/C.
5. Notify the insurance brokers of any special insurance requirements.
6. Arrange for a bond, parent company guarantee or Warranty if required.
7. Arrange for the compilation and completion of contract documents.
8. Review the form of contract and assess and advise the team of implications
9. Attends and takes the minutes of the start-up meeting.

Construction and Post Construction 

1. Become familiar with all the financial and contractual aspects of the contract and advise other members of the mac team as necessary to maintain a high level of “cost consciousness and contractual awareness”.
2. Establish cost control methods with the CM/PM. Monitor the costs of the project and maximise its profitability. Review the costs and prepare reports for cost meetings with the assistance of the PD and CM/PM.
3. Liaise with the PQS, prepare and agree valuation, value variations and prepare the final account and keep him aware of any item that is likely to affect the final cost of the contract and regularly keep him informed of theexpected final account time.
4. Ensure that the preparation of valuation and issue of interim certificates enable punctual payment.
5. Monitor and update contract turnover and cashflow forecasts as required.
6. Ensure that S/C orders are placed in accordance with the requirements of the Sub-Contract buying schedule.
7. Take part in the selection of S/C. Appoint S/C and assist in the management of S/C including attending meetings, making payments, corresponding and agreeing final accounts.
8. Monitor and assist in the requisition of materials, the placing of orders by the BUYER and the payment of invoices by ACCS.
9. Identify variations and ensure proper instructions are received and given.
10. Analyse capital purchase items in association with the CM/PM and report to the PD.
11. Cross check material deliveries against site measurements.
12. Protect mac’s contractual position with correspondence, information or notices as required, in conjunction with the CM/PM.
13. Ensure that punctual, Practical Completion, Making Good Defects, and Final Certificates are obtained at the appropriate time.
14. Prepare applications for extensions of time with input from the CM/PM.
15. Prepare applications for recovery of loss and expense.
16. Ensure proper records are kept on information regarding existing site conditions eg. grid of levels.
17. Provide feedback to the EST with regard to the costs incurred on the contract related to the tender and breakdown of preliminaries expenditure.
18. Liaise with the SM and ENG on a regular basis and be aware of any work on site which has cost implications.
19. Be involved in the management of the contract as required.
20. Prepare and maintain files and on completion of the contract arrange archiving for selected documents.

NOTE: The above points relate to the QS function on a project whether Senior QS or QS. Where there is more than one QS on a project then the functions will be apportioned as appropriate.

Specific & Environmental Responsibilities 

• In conjunction with the CM/PM and SM, provide sub-contractors with sufficient health, safety, and environmental information relating to the specific contract at Pre-order meetings, and request statutory documentation.
• Take an active role in ensuring health, safety, and the environment are effectively managed on-site including monitoring activities as detailed in the Project Strategy Plan.
• Co-operate with other mac staff and subcontractors in health and safety matters.
• Set a personal example including the wearing or use of Protective Clothing or equipment on-site as appropriate.
• In conjunction with the Project Director and CM/PM,  ensure adequate cost/ provisions are made available to enable health, safety, and environmental issues to be effectively managed on site.
• Report all hazards and unsafe or environmentally damaging practices they observe to the Site Manager.

Senior Project Manager – Data Centres

We are offering a challenging role to showcase your abilities as a Senior Project Manager. This is an unrivalled opportunity to join a team with a winning mentality and a passion for success.

The ideal candidate will have:

• • Be accountable for the safe delivery of allocated projects, to the client’s specification, ensuring that project objectives, agreed timescales and budgets are delivered. The Senior project manager will apply the project management processes set out by the client throughout the project lifecycle.
  • Develop and deliver the project, on time, to budget and quality.
  • Manage the day-to-day execution of the project.
  • Support the Contracts Director to ensure that it is accurately cost forecasted.
  • Manage and monitor resources to ensure they are available across disciplines to deliver the project.
  • Work with the client and key stakeholders to establish effective collaborative relationships, supporting effective delivery, performance measurement and management of change.
  • Provide accurate project performance data to senior managers and company directors on a periodic basis.
  • Implement and manage the change control process.
  • Ensure proactive risk management is adhered to ensuring periodic review and action with the project team.
  • Manage client reporting as required including periodic project reports, programme updates, KPI data, performance and other requirements as specified.
  • Manage the project HSE including RAMS.
  • Conduct lessons learnt and disseminate to the wider organisation to ensure feedback to bids ensuring lessons are incorporated into new works.
  • Proactively identify and follow up on opportunities to develop new business.
  • Identify opportunities within the project and contribute toward sharing of best practice within the project management organisation.
  • Detailed understanding of CDM regulations (2015) and assessment of requirements as applicable to the project where applicable.
  • Always comply to the requirements of the client’s HSQE policies and in accordance with the Health & Safety at Work Act.
  • Actively support & encourage the client’s HSQE principles across projects.
  • Travel where and when necessary
  • Actively support the health and welfare of colleagues.

This role description is intended to give the post holder an appreciation of the role envisaged of the Senior Project Manager. Specific tasks and objectives will be agreed with the post holder regularly.

Click here to read the full job spec and apply today.

Technical Competencies:

Essential

• 10 years plus experience in the management of large-scale construction projects and multi-disciplinary construction teams
• Sound knowledge of construction delivery within specialised industrial sectors including for example, life sciences, food, mission critical and data centres, etc.
• Previous experience in promoting and ensuring exemplary standards of health and safety on large-scale construction projects.

Desirable

•  Experience of Digital Project Delivery.

 Qualifications & Training

• Degree level qualification in Engineering, Construction Management or related discipline.
• Additional professional qualifications in Engineering or Construction/Project Management.

Behavioural Competencies:

 Essential:

• Leadership Skills: Communicates and gains team commitment to a vision, able to motivate colleagues and others and provide direction and vision.
• Effective Communication Skills: Able to adapt communication to audience and create detailed written documents and reports. Able to maintain and manage communication links with a variety of stakeholders. Presents a professional image and promotes the mac-group brand.
• External Focus: Takes time to question and understand the real, underlying needs of the customer, the public and the supply chain particularly in a health and safety management context.
• Influencing: Identifies and builds relationships with those who are influencers and enablers for change in achieving the strategic objectives of mac-group
• Initiative: is able to get results in an effective way either individually or collectively as a team. Understands and seeks to minimise waste in resources and processes. Adopts and encourages others to adopt new ways of working.
• Team Player: Always willing to be involved in other activities to achieve company objectives. Works collaboratively and uses influence to gain resolution of issues. Demonstrates honesty, loyalty and commitment.

OUR COMMITMENT

mac-group is committed to diversity and inclusion throughout our workforce and seeks to establish itself as an employer of choice within the construction industry. Our culture is designed to promote respect for the individual and equality of opportunity. We passionately believe that everyone should be treated solely based on personal merit and contribution throughout their career with mac-group. The diversity of our people, their skills and abilities are the strengths that help us to maintain our ongoing success.