The Company: mac-group is a multi-award-winning specialist Construction and Interior fit out company. Founded in 2002, our mission is to construct, restore and repurpose commercial buildings; to exceed the expectations of clients, consultants and staff; and to question and improve upon all that has gone before. Our clients are blue-chip, and our business is repeat in nature.
Duties include:
- Set up and manage the project document control systems.
- Provide administrative support to the Project Team.
- Manage the initial QA check (ensuring the Project Protocols) of all uploaded information and issue onto relevant parties.
- Monitor and track design information review progress ensuring that all comments are returned.
- Review status of information approvals and advise on all outstanding actions with the Design Manager.
- Award relevant document status as defined, reviewed and agreed with the Design Manager.
- Ensure the hard copy design files are updated on a daily basis to ensure they contain the latest revisions from all the Design/ Sub Contractors and client teams.
- Assist Design Manager to upload and monitor progress/response mac Technical Submissions, RFI’s, Client Discussions and CDSP submittals.
- Assist Design Manager and Package Managers to upload, monitor and close out Sub Contractor RFI, Technical Submissions, Sample submissions and the like.
- Generate “status” report for client approvals.
- Support Design Manager with the update and distribution of design reports for the Client Monthly report.
- Create Static Work Package folders for Sub Contractor tender documentation.
- Generate Work Package Drawings Registers for inclusions within sub-contractor tender document.
- Assist with any general queries regards the basic elements of i.e. uploading, commenting, marking up information.
- Update, in conjunction with the Design Manager / Project Manager, the documents and re- upload and issue out accordingly.
- Upload/ file all required information onto system including, H&S Safety Inspections/ RAMS/Directors Walk Around/NCR’s and generate RAMS/ NCR register to enable Project Team to review on a quarterly basis.
- Undertake H&S surveillance reports in line with the H&S matrix.
SECONDARY RESPONSIBILITIES: Admin Support
- Assist the Project Team with the compilation of the Client Monthly Report including the upload of the completed document onto Sharefile.
- Assist the Project Team with the compilation of tender documentation i.e. collate all design information following guidance from the Design Manage
- Initial set up of the hard copy QA Filing System for all work packages and provide administrative support where required.
- Set up and the ongoing filing of all Health, Safety & Environmental Filing (Hard Copy elements i.e. induction information etc. in line with mac Process.
- Considerate Constructor Application – assist the Project Team with the initial setup and management of the information required for the assessment.
- Attend meetings as required and support the chair and assist with the issue of the minutes to the attendees once completed by the chair.
- Waste monitoring – tabulating the figures, data etc. required for the reporting.
- KPI Information – tabulating the figures, data etc. required for the reporting.
- Assist the Office Manager/ Site Team with purchasing/ordering where necessary.
- Assist with the administration of the site snagging system – i.e. ensure all the iPad/tablets are stored securely and fully charged.
- Support the site team with the organisation of meetings e.g. ensuring the room is clean and tidy, assisting with making refreshments for the attendees.
- Undertake ad hoc duties for the site and client team as required.
What do we want?
- Relevant experience of document control processes and techniques
- Experience in a similar role as a Document Controller with a construction contractor
- Demonstrable skills in organising own workload, communication and collaboration
- Proactive and able to work under pressure and to tight deadlines
- Proficient in the use of Microsoft Office including Outlook, Word and Excel
OUR COMMITMENT
mac-group is committed to diversity and inclusion throughout our workforce and seeks to establish itself as an employer of choice within the construction industry. Our culture is designed to promote respect for the individual and equality of opportunity. We passionately believe that everyone should be treated solely based on personal merit and contribution throughout their career with mac-group. The diversity of our people, their skills and abilities are the strengths that help us to maintain our ongoing success.
